Dublin Chamber of Commerce has installed three new IT systems to help it comply with employee legislation as well as identifying and controlling movement of visitors within its building.
The chamber contracted SG World to implement the new systems: the time and attendance software Safe-Time, a visitor pass system called Safe-Pass and meeting room software called Safe-Room.
Safe-Time ensures that the chamber fulfils the legal requirements of the Organisation of Working Time Act, under which companies are obliged to keep a record of hours worked each week along with leave and rest periods taken by each member of staff.
Safe-Pass allows for pre-booking of visitor passes. This allows the chamber to control and identify all visitors on its premises. Using the Dublin chamber intranet, staff can send details of expected customers or visitors from their own PCs directly to the reception area. From there, personalised passes are then printed off prior to the arrival of the guest. Once a badge is scanned in, the system records the visitor as being in the building.
The chamber also has several meeting rooms which are available for room hire to members and non-members. Safe-room is an easy-to-use software system which allows it to organise the booking of meeting rooms.
“SG World’s solutions were an excellent fit to our business. After our initial consultation we decided on these three offerings to improve our service to our members, to streamline our administration and help us to comply with employee legislation,” said Deirdre Power, executive with the Dublin Chamber of Commerce.
“Safe-room allows not only the booking of rooms but the allocation of attendees, room layout and catering arrangements. We integrated Safe-room with SG World’s visitor management software Safe-Pass for the pre-booking of visitors and the organisation of their visitor badges,” she added.
The Dublin Chamber of Commerce has more than 1,500 members and represents the interests of large and small businesses in the capital. It provides a range of business services, including business training, visa and export documentation, international business opportunities and discounts for members on a range of business services.
By Gordon Smith